How to Prepare for Recording at The Video Lab (Featuring Our Studio Tech, Rianna)
If you’ve ever booked time at The Video Lab and thought, “I hope this goes well…” — this one’s for you.
In a recent episode of The Video Lab Show, Caleb sat down with someone who sees recording days from behind the camera more than anyone else: our studio tech, Rianna.
Rianna works inside our podcast and content studio every day. She watches what works. She sees what slows people down. And she’s noticed a clear pattern:
The best recording sessions come down to two things — being physically prepared and mentally prepared.
Let’s break that down.
1. Physical Preparation: What to Bring, What to Wear, and What to Do
When Rianna talks about being physically prepared, she means showing up ready — not scrambling.
What to Wear
This might surprise you, but wardrobe matters more than most people realize.
Avoid:
Tiny stripes or small patterns
Bright white shirts
Distracting logos
Small patterns can create visual distortion on camera (called moiré), and bright whites can reflect lighting in odd ways. Solid colors typically work best. If you’re unsure, bring a backup option.
You don’t want to spend your paid studio time troubleshooting clothing.
What to Bring
If you’re filming:
Bring your script or bullet points
Prepare your intro and outro
Send teleprompter scripts ahead of time
Rianna mentioned how stressful it can be when scripts show up at the last minute. Sending materials ahead helps the team prep everything so your time is focused on recording — not setup.
If you want your session to feel smooth, arrive ready to go.
Props & Personal Touches
You’re welcome to bring small props — branded items, a neon sign, photos, or background elements. These details can personalize your content without complicating the setup.
Just keep it simple and manageable.
2. Guest Communication: Set Them Up to Succeed
If you’re hosting a podcast or interview, preparation extends to your guests.
Rianna emphasized how important it is to over-communicate:
Confirm the correct studio location
Share parking info
Send interview questions ahead of time
Set expectations for the conversation
Not everyone is comfortable on camera. When guests know what’s coming, they relax. Relaxed guests make better content.
And if you want them to come back, make it a positive experience.
3. Mental Preparation: Don’t Wing It
This is where many recording days fall apart.
Being mentally prepared means knowing:
Who you’re speaking to
What you’re trying to say
What specific sound bites you need
Even if you’re not fully scripting your content, jot down bullet points. Think through your message before you walk in.
Rianna also mentioned energy management. Long recording sessions — especially 90 minutes or more — can be draining. It’s okay to take short breaks. You’ll look and sound better when you’re not fatigued.
The Bottom Line
Studio time is valuable.
When you show up physically ready and mentally clear, everything flows better:
Fewer retakes
Stronger messaging
More confidence on camera
As Rianna said, don’t apologize for not being prepared — just prepare.
The goal isn’t just to record.
It’s to leave with content you’re proud to share.
And that starts before the cameras ever turn on.
